We’re thrilled to welcome you as a vendor at the 2025 Town & Trail Festival! Please review our Vendor Guidelines below to help you prepare for a successful event.

Booth Spaces

• Arts & Crafts, Merchandise, and Retail Vendors:
  • Single booth (12′ x 12′)
  • Double booth (24′ x 12′)

Setup & Event Schedule

• Location: Hot Springs Resort & Spa grounds: 315 Bridge St.
• Setup Time: Saturday, May 3rd, from 8:00 AM – 10:00 AM
  • All vendors should be on site by 9:15 AM. Late arrivals will not be permitted for safety reasons.
  • All booths must be fully set up and ready to operate by 10:00 AM.
• Event Hours: 10:00 AM – 4:00 PM
• Breakdown: 4:00 PM – 6:00 PM
  • Early breakdown is not permitted.

Parking & Vehicle Guidelines

• Vendors will have access to convenient onsite parking.
• Vehicles may be brought to booth spaces for loading and unloading only between 8:00 AM – 9:55 AM and after 4:00 PM.
• All vehicles must be relocated to the designated parking area by 10:00 AM, prior to the start of festival activities.
• No trailers are permitted at vendor booths.

Booth Requirements & Restrictions

• Vendors must monitor their booths at all times.
• Booth Locations: We will provide vendors with a map and designated location to set up.
• Prohibited Activities:
  • Consumption or distribution of alcohol or illegal substances.
  • Amplified sound at booths (to prevent interference with festival entertainment).
• Canopies & Tents: Must be properly secured with weights.
• Utilities:
  • No electricity or water will be provided—vendors must be self-sufficient.
  • Vendors must bring their own tables, tents, chairs, and any other necessary supplies.
  • Generators are allowed for food vendors only.
• Food Truck Vendors:
  • All food trucks must submit a valid Health Department Certification with their application.
  • Food trucks operating from outside North Carolina must be approved by the Madison County Health Department. For review and approval, contact Burgin Mackey at 828-319-0570.

Taxes & Liability

• Vendors are responsible for collecting and paying any applicable state and local taxes.
• Vendors must have or obtain all required permits, licenses, and insurance policies.
• RHSA, Hot Springs Resort & Spa, and the Town of Hot Springs are not liable for any loss, theft, or damage to vendor property.
• The festival will take place rain or shine—no refunds will be issued due to weather.
• Vendor fees are non-refundable after April 18th, 2025.

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