We are seeking vendors to join us at the 2025 Town & Trail Festival! This is a fantastic opportunity for artisans, crafters, retailers, and nonprofit organizations to showcase their goods and services to a lively crowd. Whether you specialize in handmade arts and crafts, unique merchandise, retail products, or community initiatives, we welcome you to be part of this exciting event. Come connect with Appalachian Trail hikers and festival-goers, promote your brand, and celebrate with us!

Please review our Vendor Guidelines below before starting your application.

Vendor Fees & Booth Spaces

• Arts & Crafts, Merchandise, and Retail Vendors:
  • Single booth (12′ x 12′) – $50
  • Double booth (24′ x 12′) – $75
• Food Truck Vendors: $75
• Nonprofit Vendors: No fee (exempt from vendor fees)
• Local Businesses who have received RHSA Grants: RHSA will sponsor vendor fees at no cost.

Setup & Event Schedule

• Location: Hot Springs Resort & Spa grounds: 315 Bridge St.
• Setup Time: Saturday, May 3rd, from 8:00 AM – 10:00 AM
  • All vendors should be on site by 9:15 AM. Late arrivals will not be permitted for safety reasons.
  • All booths must be fully set up and ready to operate by 10:00 AM.
• Event Hours: 10:00 AM – 4:00 PM
• Breakdown: 4:00 PM – 6:00 PM
  • Early breakdown is not permitted.

Parking & Vehicle Guidelines

• Vendors will have access to convenient onsite parking.
• Vehicles may be brought to booth spaces for loading and unloading only between 8:00 AM – 9:55 AM and after 4:00 PM.
• All vehicles must be relocated to the designated parking area by 10:00 AM, prior to the start of festival activities.
• No trailers are permitted at vendor booths.

Booth Requirements & Restrictions

• Vendors must monitor their booths at all times.
• Booth Locations: We will provide vendors with a map and designated location to set up.
• Prohibited Activities:
  • Consumption or distribution of alcohol or illegal substances.
  • Amplified sound at booths (to prevent interference with festival entertainment).
• Canopies & Tents: Must be properly secured with weights.
• Utilities:
  • No electricity or water will be provided—vendors must be self-sufficient.
  • Vendors must bring their own tables, tents, chairs, and any other necessary supplies.
  • Generators are allowed for food vendors only.
• Food Truck Vendors:
  • All food trucks must submit a valid Health Department Certification with their application.
  • Food trucks operating from outside North Carolina must be approved by the Madison County Health Department. For review and approval, contact Burgin Mackey at 828-319-0570.

Taxes & Liability

• Vendors are responsible for collecting and paying any applicable state and local taxes.
• Vendors must have or obtain all required permits, licenses, and insurance policies.
• RHSA, Hot Springs Resort & Spa, and the Town of Hot Springs are not liable for any loss, theft, or damage to vendor property.
• The festival will take place rain or shine—no refunds will be issued due to weather.
• Vendor fees are non-refundable after April 18th, 2025.

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